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Microsoft Excel Pricing
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Starting from $140 per license
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Visit WebsiteMicrosoft Excel Pricing - The Ultimate Guide
Shlomi Lavi / Aug 26, 2019
Microsoft Excel Total Cost Rating: (5/10)
When comparing Microsoft Excel to their competitors, on a scale between 1 to 10 Microsoft Excel is rated 5, which is similar to the average Business Intelligence software cost. Microsoft Excel are offering few flexible plans to their customers, the basic cost of license starting from $140 per license, read the article below in order to calculate the total cost of ownership (TCO) which includes: customization, data migration, training, hardware, maintnance, updgrades, and more.
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Business Intelligence Tools Price Ranges
For business intelligence software, the price sits around $3,000 per year for a user. However, it is worth noting that this price range is associated with the medium offering or package from each software vendor; in essence, it is suitable for small & medium-sized businesses. More robust offerings have volatile pricings that are adjusted to suit large businesses.
Users are expected to pay between $10 to $75 for a single user account, depending on the offering level. Examples are Prisync pricing is priced at $60 per month, ClearView InFocus, which costs $25 monthly, and SEMRush pricing sit around $100 monthly. However, SAP Business Objects costs $14,000 per year but includes 10 user accounts.
Additionally, business intelligence software can be targeted at SMBs or large-sized businesses. However, there are others that are meant for any business size. The software that is apt for each business size and their prices are as follows:
- Small Businesses can expect to pay between $10–$50 monthly for a single account business intelligence software. For BI software that includes multiple accounts, they can expect to pay between $300–$500 per month. However, some other vendors like Britix24, Manage Engine Analytics Plus, and BI360 offer their low-end package free for small businesses, although with limited features. Some BI software for small businesses are Competitors App, which costs around $7 per month, KlipFolio $50 monthly, and AnswerDock $20 per month.
- Medium Businesses can expect to pay between $50–$500 for a business intelligence software, depending on the number of accounts on each offering. For instance, Tableau pricing costs $70 for a single account, while Funnel and CYS cost around $500 and $300 respectively for pre-set multiple accounts.
- Large Businesses can expect to pay $500–$10,000 for BI software packages that include a large workforce and around $60 for a single account. For instance, Prisync ultimate package costs around $300 monthly per user but allows only a minimum of 10 accounts, which amount to $3,000. Also, ArcGIS costs $1,500, and IBI is priced around $150 per month.
The price range for BI best of breed are as follows:
- Reporting Software This subcategory of BI software has a price that ranges from $10 and $45, depending on the offering level. For example, Agent360 Marketing Reporting pricing starts from $80 per month for 5 users, Syncfusion Bold Reports costs $200 per month for 5 users, Germain APM cost up to $30 per day based on APM unit.
- Data Visualization Software The price for software in this category ranges from $10 to $50 per user monthly. On the other hand, some others are completely free to use. Google Charts, for example, comes at no fee. However, software like Qlik Sense costs $15 per month per user, while Power BI costs more than $10 monthly per user.
- Dashboard Software Dashboard software pricing is usually divided into three tiers, which range from $9 to $12, $12 to $27, and above $30, respectively; the price is usually set based on the number of dashboards made available in a month. Some dashboard software with this similar price are Cluvio, which costs $280 for 50 dashboards monthly, Microsoft Dynamics 365, which costs $190 monthly per user for a number of dashboards. Others are iClassPro = $130 and ThortSpace = around $10 monthly per user.
- Risk Management Software Many products in this category are priced on a yearly basis, which, in many cases, may be per user. They can also be divided into three categories, of which the lowest offering range from $70 to $400, medium offering from $400 to $10,000, and the ultimate package from $10,000 upwards. Some products have monthly pricing regardless; for example, Goat Risk, which costs $15 per user, and OneSoft Connect, which costs around $6 per user. An example of a product with yearly pricing is Analytic Solver, which costs $250 per user. Lastly, some risk management software have one-time fees, like IsoMetrix, which costs $34,000 for a buyout.
- Embedded Analytics Software The pricing for embedded analytics software is often divided into three tiers, usually to suit small businesses, medium businesses, and large businesses. The price ranges from $10 to $15, $15 to $325, and above $325 for each respective tire. Stratifyd is an embedded analytics software with yearly pricing of $1,000 per user. Others are GoodData, which costs $2,400 per year, INFRAGISTIC Reveal, which costs around $10 per user per month.
Business Intelligence Total Cost Breakdown
When it comes to selecting Business Intelligence software product, buyers are primarily concerned about its cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the 'worth' of a software product, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.Understanding the exact price of Business Intelligence Software isn't easy as The overall cost of software includes the cost of software license, subscription fees, software training cost, customization cost, required hardware, and the cost of maintenance & support and other related services. It's critical that you account for all of these costs to gain an understanding of the system's 'total cost of ownership.'
3 Software Pricing Models
There are primarily three common pricing models – Perpetual License, Subscription, and Commercial open source.- Subscription/Software-As-A-Service: - Not relevant for Microsoft Excel
Under this software pricing model, the software is accessed over the Internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the software. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps. - Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
- Recurring cost is greater as customers are required to make monthly payments as subscription fee. Additionally customers using premium support services must pay an extra fee.
- All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The software cost may vary from starter to mid range to enterprise level apps in both cases.
- Perpetual license: - Relevant for Microsoft Excel
A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the software or other intellectual property on-premises for a fixed term. - Upfront cost involves the fee for installation, customization, integration with existing systems, besides perpetual license fee.
- Recurring cost is low in this pricing model and may include cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
- Commercial open source: Not relevant for Microsoft Excel
The customer can acquire the software free of cost without having to incur any upfront license fee. As a customer, you're solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied software solution.
Microsoft Excel - cost of customization:
If you need specific features in your software catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.
Additionally, the following factors may affect the cost of customization:
- User interface changes
- Configurable dashboards
- Data elements required for tracking
- Forms to collect additional data
- Dashboard, management and operational reports that are needed.
- Workflows and how complex they are.
- Forms to collect additional data.
In order to calculate the cost of customization you can use the following estimates:
- Minimal customization - integrate with 1-2 systems: $2,500
- Standard customization - integrate with 3-5 systems: $10,000
- Fully customized system - integrate with more than 5 systems: $25,000
Microsoft Excel - cost of data migration: Relevant for Microsoft Excel
Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.
If your data is stored in excel spreadsheets, then it may incur you a lot of time and money to migrate data from excel.
By involving a software services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.
As a rule of thumb the cost of data migration depents on how many records you want to migrate. Records can include number of Customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:
- 1,000 records: $500
- 10,000 records: $2,500
- 100,000 records: $10,000
- 1,000,000+ records: $25,000
Microsoft Excel - cost of training: Relevant for Microsoft Excel
As a software buyer, you are required to pay extra for in-person training, though some vendors offer web-based training as part of the package. Training cost may involve end-user training, video/self training, group training, department training, and train the trainer.Training cost derived from the training approach that you select for your organization:
- End-user training.
- Group/Department training.
- Video /self training.
- Train the trainer approach.
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Here are some questions to answer: How many training groups (different departments, usages, type of users) are needed?
In order to calculate the cost of training you can use the following estimates:
- 1-2 Training Sessions: $500
- 3-4 Training Sessions: $1,500
- 5-7 Training Sessions: $2,500
- 8-10 Training Sessions: $5,000
Cost of Hardware & IT: - Relevant for Microsoft Excel
This can be a major expense for on-premise software buyers that need their own servers and other infrastructure to install the solution. This may be a costlier alternative than cloud solutions. In that case, you may want to go with cloud services that do not involve infrastructural investments and you can rely on the vendor's web-based solutions.Software pricing may also depend on software capabilities, including marketing automation, sales automation, help desk, and call center.
Cost of support for Microsoft Excel - An Important Factor:
As a customer investing in a software product, you are looking for constant support, besides the price of the software. Support has become a crucial part of value-based pricing that you are willing to pay as a customer.There is no use buying a software product and facing inconvenience due to some technical glitches that you know nothing about and are reliant on the vendor to give you a solution. It is crucial that you go for a product from a vendor that provides solutions to ongoing problems.
Shift From Licensing Fee to Subscription Fee Models: - Not relevant for Microsoft Excel
In an effort to build more sustained relationships with customers, most software vendors have chosen to offer the managed services model to accommodate changing customer behavior. There has been a significant drop in licensing revenue, thanks to the emergence of software-as-a-service model and downfall of the packaged software.The new pricing model requires customers to pay little upfront fee and ongoing subscription fee on a monthly basis. The alternate pricing model stretches payments over a period of few years compared to lump-sum licensing fee.
Customers are happy to pay small monthly installments for subscribing to the ongoing support and maintenance services from vendors, without having to pay large upfront payment which can be too much for small businesses.
Microsoft Excel Best Price Comparison
Compare Microsoft Excel pricing to Alternarive Business Intelligence solutions:
When comparing Microsoft Excel to alternative software tools, on a scale between 1 to 10 Microsoft Excel is rated 5, which is similar to the average Business Intelligence software cost. Two noteworthy competitors of Microsoft Excel 2010 are Google Docs and Lotus Symphony. Google Docs spreadsheet offers most of the core features that are available on Microsoft Excel. Google Docs are web based and can be accessed from anywhere, while Microsoft Excel has to be installed on the computer.Lotus Symphony, just like Microsoft Excel, offers various tools such as graphs, tables, and grid structure. Open source nature of this software means that it provides greater customization capabilities compared to Excel.
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Questions about Microsoft Excel pricing?
Q. What happened to Excel's ability to import stock prices? That functionality seems to have vanished.
A. Many CPAs treasured the ability to link real-time stock prices in Excel, but Microsoft removed this functionality a couple of years ago, reportedly because it was not fully compatible with Office 365. I'm happy to report that Microsoft has now brought back real-time stock prices, but they are available only in Office 365, and the steps for creating such a link are different, as illustrated in the following simple example.
I entered the ticker symbol DAL (for Delta Air Lines Inc.) in cell A3, and with cell A3 selected, from the Data tab I selected Stocks from the Data Types group, and then Delta Air LinesInc from the resulting Data Selector dialog box, as pictured below.
These actions create a live link between your workbook and the Nasdaq exchange database, which includes information from all the major U.S. stock indexes. Next, in cell B3, I began writing the formula =A3, which pops up a list of available stock data field names that I can insert in my workbook, a partial list of which is pictured below. Finally, I simply selected a field name (Price in this example) and pressed Enter to link the current Delta Air Lines stock price ($58.54 in this example) to my workbook. You can see the resulting formula in cell B3, which returns the current stock price for Delta, is =A3.price. Adobe reader 8 standard download.
This functionality works even better when an Excel Table is involved, as follows. With my cursor positioned in cell A1, I inserted a table from the Inserttab by selecting Tableand clicking OK to create a table in cellsA1:A2. Next, I typed the two column heading names Company and Price in cells A1 and B1, respectively (in this example, my table area expanded automatically to include column B as I entered the column B name). Next, I increased the column width of column A by about 200%, and in cell A2, I entered MSFT (the ticker symbol for Microsoft) and then clicked the Stocks icon on the Data tab, as pictured below. This action launched the Data Selector dialog box pictured at the bottom right of the screenshot at the bottom of the previous page, and I selected the Microsoft Corp Stock - Nasdaq Stock option, which automatically linked the MSFT ticker symbol in cell A2 to the Nasdaq stock price database.
You can see in the screenshot below that Excel indicates this linkage with an icon of a columned building in cell A2, and Excel also automatically changes the MSFT ticker symbol to the more detailed name Microsoft Corp (XNAS:MSFT). Next I entered the formula =[Company].Price in cell B2 to return the current stock price for Microsoft ($125.83 in this example as of June 5, 2019).
The Table expands dynamically to incorporate additional Nasdaq data fields so you can prepare and manage a rather sophisticated portfolio. You can try this functionality yourself by downloading my example portfolio template, pictured below, at CarltonCollins.com/stock.xlsx. This template is set up to accommodate 100 investments — simply enter your stock ticker, category, and number of shares into the yellow cells, and Excel will instantly produce the corresponding data in the light blue cells.
About the author
J. Carlton Collins, CPA, (carlton@asaresearch.com) is a technology consultant, a conference presenter, and a JofA contributing editor.
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